5 May 2014 10:54 AM - 5 Steps For Effective Delegation
So how do you know if you are overworked?
- Start by asking yourself these basic, but crucial questions:
- How often do I get home in time to enjoy dinner with my family, partner or friends?
- When was the last time I read a story to my children before bedtime?
- Am I regularly working more than 40 hours per week?
- When was the last time I did something for myself – even gave myself time to exercise or enjoy nature?
- Am I living my ideal life right now? If not, then why not?
Some people struggle to admit that they are overworked. They may be so consumed by their workload that they may not even realise. Others may feel that there is no other option, so they keep ploughing ahead and try to block everything else out.
If you are not living your ideal life, then what on earth are you waiting for?!
If you don’t know where to start, then start NOW. Over the next two weeks, make a list of every single task you perform every day. After the two-week period, highlight the most important tasks that you absolutely MUST do. Then, start thinking and planning so you can delegate everything else.
Delegation allows you to concentrate your time and efforts on what is important to you and what you enjoy the most. But most importantly it frees you up both emotionally and physically so you can start enjoying a more satisfying life.
Not only will this benefit YOU, but your children, family and friends too, who probably miss the less stressed, less busy version of you.
Being emotionally present with others (i.e. not in your head thinking about your to do list), especially those you care about the most, is SO important. Many friendships and relationships break down when there is a lack of presence, because they don’t feel important enough to have your most precious gift – your time, focus and energy.
So with that in mind, lets get started with how you can make big, positive changes: here are 5 steps for effective delegation.
5 Steps For Effective Delegation
Put your hand up if you’re guilty of this thought:
“Well that’s all very easy of you to say, but I absolutely struggle to believe that anyone else will be able to do a task as well as or as efficiently as me!”
Rest assured, there are a few steps you can take to help overcome this, which people find really helpful.
Step 1: Define what the task is and the outcome you need to achieve
Step 2: Define a skill set required to achieve this task
Step 3: Think about the worst-case scenario – what could possibly go wrong if someone else managed this task for you? Once you’ve identified the possible problems, you can start to find solutions to prevent them from happening.
Step 4: Look around you and see if anyone else in your team has the ability to do this task for you. If you can’t identify someone suitable, think about spending some time training your team, or alternately look to outsource the task to an external company.
Step 5: Once you have delegated a task, agree on timelines and deadlines so you maintain control. Be sure to get feedback along the way at scheduled intervals.
If you’re someone who truly struggles with delegation, this process will significantly help to ease your stress levels and workload. You’ll know exactly what’s happening along the way, without having to spend your precious time carrying out the tasks.
Do you have any projects coming up that you can delegate?
Call Cassin & Sons on 1300 122 774 – we can help take the heavy load off your day with complete end to end project management services for your next practice upgrade or fit out.